Word Word

Character and paragraph formatting Align paragraphs

Shortcut Key Shortcut Description
Ctrl+M Indent a paragraph from the left.
Ctrl+E Switch a paragraph between centered and left-aligned.
Ctrl+J Switch a paragraph between justified and left-aligned.
Ctrl+R Switch a paragraph between right-aligned and left-aligned.
Ctrl+L Left align a paragraph.
Ctrl+Shift+M Remove a paragraph indent from the left.
Ctrl+T Create a hanging indent.
Ctrl+Shift+T Reduce a hanging indent.
Ctrl+Q Remove paragraph formatting.

Edit and move text and graphics: Move around in a table

Shortcut Key Shortcut Description
Tab To the next cell in a row
Shift+Tab To the previous cell in a row
Alt+Home To the first cell in a row
Alt+End To the last cell in a row
Alt+Page Up To the first cell in a column
Alt+Page Down To the last cell in a column
Arrow Up To the previous row
Arrow Down To the next row
Alt+Shift+Arrow Up One row up
Alt+Shift+Arrow Down One row down

Character and paragraph formatting Apply paragraph styles

Shortcut Key Shortcut Description
Ctrl+Shift+S Open Apply Styles task pane.
Alt+Ctrl+Shift+S Open Styles task pane.
Alt+Ctrl+K Start AutoFormat.
Ctrl+Shift+N Apply the Normal style.
Alt+Ctrl+1 Apply the Heading 1 style.
Alt+Ctrl+2 Apply the Heading 2 style.
Alt+Ctrl+3 Apply the Heading 3 style.

Character and paragraph formatting Copy formatting

Shortcut Key Shortcut Description
Ctrl+Shift+C Copy formatting from text.
Ctrl+Shift+V Apply copied formatting to text.

Common tasks

Shortcut Key Shortcut Description
Ctrl+Shift+Space Create a Nonbreaking Space
Ctrl+-(Hyphen) Create a Nonbreaking Hyphen
Ctrl+B Make letters BOLD
Ctrl+I Make letters ITALIC
Ctrl+U Make letters UNDERLINED
Ctrl+Shift+< Decrease font size one value
Ctrl+Shift+> Increase font size one value
Ctrl+[ Increase the font size by 1 point.
Ctrl+] Decrease the font size by 1 point.
Ctrl+Space Remove paragraph or character formatting.
Ctrl+C Copy the selected text or object.
Ctrl+X Cut the selected text or object.
Ctrl+V Paste text or an object.
Ctrl+Alt+V Paste special
Ctrl+Shift+V Paste formatting only
Ctrl+Z Undo the last action.
Ctrl+Y Redo the last action.
Ctrl+Shift+G Open the Word Count dialog box.

Working with documents: Create, view, and save documents

Shortcut Key Shortcut Description
Ctrl+N Create a new document of the same type as the current or most recent document.
Ctrl+O Open a document.
Ctrl+W Close a document.
Alt+Ctrl+S Split the document window.
Alt+Shift+C Remove the document window split.
Ctrl+S Save a document.

Working with documents: Print and preview documents

Shortcut Key Shortcut Description
Ctrl+P Print a document.
Alt+Ctrl+I Switch in or out of print preview.
arrow up,arrow down,arrow left,arrow right Move around the preview page when zoomed in.
Page Up / Page Down Move by one preview page when zoomed out.
Ctrl+Home Move to the first preview page when zoomed out.
Ctrl+End Move to the last preview page when zoomed out.

Working with documents: References, footnotes, and endnotes

Shortcut Key Shortcut Description
Alt+Shift+O Mark a table of contents entry.
Alt+Shift+I Mark a table of authorities entry (citation).
Alt+Shift+X Mark an index entry.
Alt+Ctrl+F Insert a footnote.
Alt+Ctrl Insert an endnote.

Character and paragraph formatting Change or resize the font

Shortcut Key Shortcut Description
Ctrl+[ Increase the font size by 1 point.
Ctrl+Shift+F Open the Font dialog box to change the font.
Ctrl+Shift+< Decrease font size one value
Ctrl+Shift+> Increase font size one value
Ctrl+] Decrease the font size by 1 point.

Edit and move text and graphics: Copy and move text and graphics

Shortcut Key Shortcut Description
Pressalt+hto move to thehometab, and then press F,O. Open the Office Clipboard
Ctrl+C Copy selected text or graphics to the Office Clipboard.
Ctrl+X Cut selected text or graphics to the Office Clipboard.
Ctrl+V Paste the most recent addition to the Office Clipboard.
f2(then move the cursor and pressenter) Move text or graphics once.
Shift+f2(then move the cursor and pressenter) Copy text or graphics once.
Alt+F3 When text or an object is selected, open the Create New Building Block dialog box.
Shift+f10 When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
Ctrl+F3 Cut to the Spike.
Ctrl+Shift+F3 Paste the Spike contents.
Alt+Shift+R Copy the header or footer used in the previous section of the document.

Character and paragraph formatting Set the line spacing

Shortcut Key Shortcut Description
Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 Set 1.5-line spacing.
Ctrl+0(zero) Add or remove one line space preceding a paragraph.

Function key reference: CTRL+Function key

Shortcut Key Shortcut Description
Ctrl+F2 Choose the Print Preview command (Microsoft Office Button ).
Ctrl+F3 Cut to the Spike.
Ctrl+F4 Close the window.
Ctrl+F6 Go to the next window.
Ctrl+F9 Insert an empty field.
Ctrl+F10 Maximize the document window.
Ctrl+F11 Lock a field.
Ctrl+F12 Choose the Open command (Microsoft Office Button ).

Edit and move text and graphics: Insert special characters

Shortcut Key Shortcut Description
Ctrl+F9 A field
Shift+Enter A line break
Ctrl+Enter A page break
Ctrl+Shift+Enter A column break
Alt+Ctrl+-(Minus Sign) An em dash
Ctrl+-(Minus Sign) An en dash
Ctrl+-(Hyphen) An optional hyphen
Ctrl+Shift+-(Hyphen) A nonbreaking hyphen
Ctrl+Shift+Space A nonbreaking space
Alt+Ctrl+C The copyright symbol
Alt+Ctrl+R The registered trademark symbol
Alt+Ctrl+T The trademark symbol
Alt+Ctrl+.(Period) An ellipsis
enter(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry

Function key reference: SHIFT+Function key

Shortcut Key Shortcut Description
Shift+F1 Start context-sensitive Help or reveal formatting.
Shift+F2 Copy text.
Shift+F3 Change the case of letters.
Shift+F4 Repeat a Find or Go To action.
Shift+F5 Move to the last change.
Shift+F6 Go to the previous pane or frame (after pressing F6).
Shift+F7 Choose the Thesaurus command (Review tab, Proofing group).
Shift+F8 Shrink a selection.
Shift+F9 Switch between a field code and its result.
Shift+F10 Display a shortcut menu.
Shift+F11 Go to the previous field.
Shift+F12 Choose the Save command (Microsoft Office Button ).

Mail merge and fields: Work with fields

Shortcut Key Shortcut Description
Alt+Shift+D Insert a DATE field.
Alt+Ctrl+L Insert a LISTNUM field.
Alt+Shift+P Insert a PAGE field.
Alt+Shift+T Insert a TIME field.
Ctrl+F9 Insert an empty field.
Ctrl+Shift+F7 Update linked information in a Microsoft Office Word source document.
F9 Update selected fields.
Ctrl+Shift+F9 Unlink a field.
Shift+F9 Switch between a selected field code and its result.
Alt+F9 Switch between all field codes and their results.
Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
F11 Go to the next field.
Shift+F11 Go to the previous field.
Ctrl+F11 Lock a field.
Ctrl+Shift+F11 Unlock a field.

Working with documents: Review documents

Shortcut Key Shortcut Description
Alt+Ctrl+M Insert a comment.
Ctrl+Shift+E Turn change tracking on or off.
Alt+Shift+C Close the Reviewing Pane if it is open.

Edit and move text and graphics: Delete text and graphics

Shortcut Key Shortcut Description
Backspace Delete one character to the left.
Ctrl+Backspace Delete one word to the left.
Delete Delete one character to the right.
Ctrl+Delete Delete one word to the right.
Ctrl+X Cut selected text to the Office Clipboard.
Ctrl+Z Undo the last action.
Ctrl+F3 Cut to the Spike.

Working with documents: Outline view

Shortcut Key Shortcut Description
Alt+Shift+Arrow Left Promote a paragraph.
Alt+Shift+Arrow Right Demote a paragraph.
Ctrl+Shift+N Demote to body text.
Alt+Shift+Arrow Up Move selected paragraphs up.
Alt+Shift+Arrow Down Move selected paragraphs down.

Edit and move text and graphics: Insert characters by using character codes

Shortcut Key Shortcut Description
The character code,alt+X Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X.
Alt+X Find out the Unicode character code for the selected character
Alt+the character code (on the numeric keypad) Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.

Working with documents: Full Screen Reading view

Shortcut Key Shortcut Description
Home Go to beginning of document.
End Go to end of document.
n,enter Go to page n.
Esc Exit reading layout view.

Working with documents: Find, replace, and browse through text

Shortcut Key Shortcut Description
Ctrl+F Find text, formatting, and special items.
Alt+Ctrl+Y Repeat find (after closing Find and Replace window).
Ctrl+H Replace text, specific formatting, and special items.
Ctrl+G Go to a page, bookmark, footnote, table, comment, graphic, or other location.
Alt+Ctrl+Z Switch between the last four places that you have edited.
Alt+Ctrl+Home Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

Function key reference: CTRL+ALT+Function key

Shortcut Key Shortcut Description
Ctrl+Alt+F1 Display Microsoft System Information.
Ctrl+Alt+F2 Choose the Open command (Microsoft Office Button ).

Working with documents: Work with Web pages

Shortcut Key Shortcut Description
Ctrl+K Insert a hyperlink.
Alt+Arrow Left Go back one page.
Alt+Arrow Right Go forward one page.
F9 Refresh.

Function key reference: ALT+Function key

Shortcut Key Shortcut Description
Alt+F1 Go to the next field.
Alt+F3 Create a new Building Block.
Alt+F4 Exit Office Word 2007.
Alt+F5 Restore the program window size.
Alt+F6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.
Alt+F7 Find the next misspelling or grammatical error.
Alt+F8 Run a macro.
Alt+F9 Switch between all field codes and their results.
Alt+f10 Maximize the program window.
Alt+F11 Display Microsoft Visual Basic code.

Function key reference: Function keys

Shortcut Key Shortcut Description
F1 Get Help or visit Microsoft Office Online.
F2 Move text or graphics.
F4 Repeat the last action.
F5 Choose the Go To command (Home tab).
F6 Go to the next pane or frame.
F8 Extend a selection.
F7 Choose the Spelling command (Review tab).
F9 Update the selected fields.
F10 Show KeyTips.
F11 Go to the next field.
F12 Choose the Save As command (Microsoft Office Button ).

Character and paragraph formatting Apply character formats

Shortcut Key Shortcut Description
Ctrl+D Open the Font dialog box to change the formatting of characters.
Shift+F3 Change the case of letters.
Ctrl+Shift+A Format all letters as capitals.
Ctrl+B Apply bold formatting.
Ctrl+U Apply an underline.
Ctrl+Shift+W Underline words but not spaces.
Ctrl+Shift+D Double-underline text.
Ctrl+Shift+H Apply hidden text formatting.
Ctrl+I Apply italic formatting.
Ctrl+Shift+K Format letters as small capitals.
Ctrl+= Apply subscript formatting (automatic spacing).

Edit and move text and graphics: Insert paragraphs and tab characters in a table

Shortcut Key Shortcut Description
Enter New paragraphs in a cell
Ctrl+Tab Tab characters in a cell

Function key reference: CTRL+SHIFT+Function key

Shortcut Key Shortcut Description
Ctrl+Shift+F3 Insert the contents of the Spike.
Ctrl+Shift+F5 Edit a bookmark.
Ctrl+Shift+F6 Go to the previous window.
Ctrl+Shift+F7 Update linked information in an Office Word 2007 source document.
Ctrl+Shift+f8, andarrow keys Extend a selection or block.
Ctrl+Shift+F9 Unlink a field.
Ctrl+Shift+F11 Unlock a field.
Ctrl+Shift+F12 Choose the Print command (Microsoft Office Button ).

Working with documents: Switch to another view

Shortcut Key Shortcut Description
Ctrl+Page Up Move to the previous edit location.
Ctrl+Page Down Move to the next edit location.
Alt+Ctrl+P Switch to Print Layout view.
Alt+Ctrl+O Switch to Outline view.
Alt+Ctrl+N Switch to Draft view.

Edit and move text and graphics: Extend a selection

Shortcut Key Shortcut Description
F8 Turn extend mode on.
f8, and then pressarrow left / Arrow Right Select the nearest character.
f8(press once to select a word, twice to select a sentence, and so on) Increase the size of a selection.
Shift+F8 Reduce the size of a selection.
Esc Turn extend mode off.
Shift+Arrow Right Extend a selection one character to the right.
Shift+Arrow Left Extend a selection one character to the left.
Ctrl+Shift+Arrow Right Extend a selection to the end of a word.
Ctrl+Shift+Arrow Left Extend a selection to the beginning of a word.
Shift+End Extend a selection to the end of a line.
Shift+Home Extend a selection to the beginning of a line.
Shift+Arrow Down Extend a selection one line down.
Shift+Arrow Up Extend a selection one line up.
Ctrl+Shift+Arrow Down Extend a selection to the end of a paragraph.
Ctrl+Shift+Arrow Up Extend a selection to the beginning of a paragraph.
Shift+Page Down Extend a selection one screen down.
Shift+Page Up Extend a selection one screen up.
Ctrl+Shift+Home Extend a selection to the beginning of a document.
Ctrl+Shift+End Extend a selection to the end of a document.
Alt+Ctrl+Shift+Page Down Extend a selection to the end of a window.
Ctrl+A Extend a selection to include the entire document.
Ctrl+Shift+f8, and then use thearrow up,arrow down,arrow left,arrow right; pressescto cancel selection mode Select a vertical block of text.
F8+arrow up,arrow down,arrow left,arrow right; pressescto cancel selection mode Extend a selection to a specific location in a document.

Character and paragraph formatting View and copy text formats

Shortcut Key Shortcut Description
Ctrl+Shift+* Display nonprinting characters. * on numeric keyboard will not work
Shift+f1(then click the text with the formatting you want to review) Review text formatting.
Ctrl+Shift+C Copy formats.
Ctrl+Shift+V Paste formats.

Mail merge and fields: Perform a mail merge

Shortcut Key Shortcut Description
Alt+Shift+K Preview a mail merge.
Alt+Shift+N Merge a document.
Alt+Shift+M Print the merged document.
Alt+Shift+E Edit a mail-merge data document.
Alt+Shift+F Insert a merge field.

Function key reference: ALT+SHIFT+Function key

Shortcut Key Shortcut Description
Alt+Shift+F1 Go to the previous field.
Alt+Shift+F2 Choose the Save command (Microsoft Office Button ).
Alt+Shift+F7 Display the Research task pane.
Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Alt+Shift+F10 Display a menu or message for a smart tag.

Edit and move text and graphics: Move through your document

Shortcut Key Shortcut Description
Arrow Left One character to the left
Arrow Right One character to the right
Ctrl+Arrow Left One word to the left
Ctrl+Arrow Right One word to the right
Ctrl+Arrow Up One paragraph up
Ctrl+Arrow Down One paragraph down
Shift+Tab One cell to the left (in a table)
Tab One cell to the right (in a table)
Arrow Up Up one line
Arrow Down Down one line
End To the end of a line
Home To the beginning of a line
Alt+Ctrl+Page Up To the top of the window
Alt+Ctrl+Page Down To the end of the window
Page Up Up one screen (scrolling)
Page Down Down one screen (scrolling)
Ctrl+Page Down To the top of the next page
Ctrl+Page Up To the top of the previous page
Ctrl+End To the end of a document
Ctrl+Home To the beginning of a document
Shift+F5 To a previous revision
Shift+F5 After opening a document, to the location you were working in when the document was last closed

Edit and move text and graphics: Select text and graphics in a table

Shortcut Key Shortcut Description
Tab Select the next cell's contents.
Shift+Tab Select the preceding cell's contents.
Hold downshiftand press an arrow key repeatedly Extend a selection to adjacent cells.
Shift+Alt+page downwith cursor in columns top cell Select a column.
Shift+Alt+page upwith cursor in columns top cell Select a column.
Ctrl+Shift+f8, and then use thearrow up,arrow down,arrow left,arrow right; pressescto cancel selection mode Extend a selection (or block).
Alt+5on the numeric keypad (withnum lockoff) Select an entire table.